Part Time Financial Aid Counselor (20 hours per week)

End Date: 6/30/15, may extend beyond, pending Board approval.

GENERAL SUMMARY: Under the general direction of the Director of Student Services, the Financial Aid Counselor is responsible for the accuracy and validity of all data entered into the Financial Aid software programs (Webgrants, COD, NSLD, Datatel, FAFSA). This position is the on-campus contact and serves as a resource to other faculty, staff and students. Will answer basic inquiries and problem solve at the campus level in collaboration with the Director of Student Services and the Director of University Financial Aid.


1. Provide high quality customer service to prospective and current students.
2. Work closely with Datatel Coordinators, and other technical support professionals, performing all testing and all software upgrades as necessary.
3. Print NSLDS reports and CODE information as needed.
4. Assemble new student financial aid files.
5. Assist with dissemination of financial aid award packets to new students.
6. Print financial aid request forms and student FAFSAs. Communicate with students regarding what might be missing from their financial aid applications and answer basic questions.
7. Assist with counseling and advising current/prospective students concerning federal and state aid programs.
8. Assist with the presentation of Financial Aid information at Information Meetings and other events as necessary.
9. Coordinate the Federal Work-Study program by providing support for developing job descriptions, approve new job descriptions and post to website, collect new hire paperwork, train students on time entry system, help with general HR issues, train FWS Supervisors on policies, procedures and expectations, and advise work-study students on the policy and procedures.
10. Revise awards as needed.
11. Review actual enrollment vs. estimated enrollment.
12. Email prospective/current students on availability of their award letter.
13. Send out announcements to student body regarding financial aid renewal deadlines, Cal Grant deadlines, etc.
14. Filing responsibilities: organize/maintain archived and current financial aid files.
15. Prepare and provide materials requested for the annual Financial Aid audit.
16. Perform other duties or special projects as assigned by the Supervisor.


a. Bachelor’s degree from a regionally accredited academic institution preferred, or equivalent work experience.
b. 1 – 2 years experience in administration of college level financial aid programs.
c. Working knowledge of Federal and State Financial Aid program regulations and need analysis procedures.
d. Availability to travel 10% to university meetings, national, state, and local conferences.
e. Able to operate PC based software programs; knowledge of Macintosh Microsoft Word, Excel, Datatel, and TitleIV WAN.
f. Excellent oral and written communication skills.
g. Excellent organizational and time management skills. Must be detail oriented, able to work independently with minimal supervision, and meet goals in a timely manner.
h. Must exercise professional judgment regarding highly confidential financial and student matters.
i. Able to process large volume of paperwork quickly, accurately, and efficiently.
j. Ability to get along well with others and be a positive member of the AUSB community.
k. A strong commitment and understanding of the AUSB mission. An understanding of and commitment to AUSB students, especially adult learners and non-traditional students.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

HOURS OF EMPLOYMENTThis is a part-time hourly position.  A 20 hour per week work schedule will be established in consultation with Director of Student Services – evenings and/or weekend hours may be required.

COMPENSATION AND BENEFITS: Salary is DOE.  This is a non-benefitted position.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. 

Antioch University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial credit and/or motor vehicle history check.

Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identify, age, disability, veteran status, or any other protected classification.

To Apply: Please submit a cover letter and current resume, referencing the job title in the subject line, to: The position will be posted internally until August 27 and externally until the position is filled.

Posted: 8/20/14      

Starting Salary Range: $18 – $21 per hour

Anticipated starting date: 10/1/14

Antioch University is an Equal Opportunity Employer